Tax Accountants Cut Down Their IT Costs By Using Outsourced E-mail.

We see this everyday with our Tax Accountant website customers. They are still using an Outlook exchange server for their e-mail. What they don't realize is that unless they are a large firm with multiple preparers and e-mail accounts, they could be saving hundreds, if not thousands, on their IT costs by using a web-based e-mail solution.

An exchange server takes IT services to support and keep up-to-date with the latest security patches. This costs time and money. Local servers can go down with power outages, ISP issues and even router failures. The cost to support the exchange server can add up quickly.


ClientWhys uses Rackspace for all of their CPA website clients. Rackspace e-mail hosting gives Tax Accountants the power to securely manage e-mail from any web browser on the device of their choice - with no licenses to keep track of or software to download.


The IMAP e-mail works three ways:

  • On Your Desktop - Works with your favorite software like Outlook®, Thunderbird®, Entourage®, or any IMAP client.
  • On the Web - Login from any internet connection to send and receive mail or manage your calendar and tasks.
  • On Your Mobile Device - By using the Sync that e-mails directly to your BlackBerry®, iPhone®, Windows Mobile®, or other mobile device.

E-mail providers like Rackspace are monitoring their e-mail servers 24/7 and have multiple backups and security. Account data is saved nightly to top tier data centers. You can restore from the past 14 days directly from the control panel at no additional cost.


Bottom line...for a firm with 1-10 partners, outsourced e-mail is as dependable, if not more, and includes top-of-the-line SPAM and virus filtering without the large emergency bills or weekend e-mail crashes.

  • Lee Reams II

  • I am a marketing junkie who has spent the last 20 years developing and executing "best in class" word-of-mouth marketing campaigns. With over 10,000 happy clients I think we are on to something. The explosion in web marketing and social media have redefined the way independent professionals market their practices. Follow my blog to see if you can take some of our actionable ideas to market your own practice.

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